NIH grants submitted on or after January 25, 2023 must follow the updated Data Management & Sharing Policy. Individual NIH institutes, Centers, or Offices may have additional policies and expectations (see NIH Institute and Center Data Sharing Policies).
Under the DMS Policy, NIH expects that investigators and institutions:
Describe the types and estimated amount of scientific data that will be managed, preserved, and shared.
Indicate if specialized tools are necessary to access or manipulate the shared data. Provide the name(s) of the tools and how they can be accessed (are they open source, purchased, etc.?)
State what common data standards, if any, will be applied to the scientific data and associated metadata from the project. Provide the name(s) and describe how these data standards will be applied to the scientific data generated by the project.
While many scientific fields have common data standards, others do not. In such cases, the plan may indicate that no consensus of data standards exists for the data that will be collected, preserved, and shared.
Plans and timelines for data preservation and access, including:
Researchers are encouraged to consider relevant requirements and expectations (e.g. data repository policies, award record retention requirements, journal policies) as guidance for the minimum time frame scientific data should be made available.
NIH encourages researchers to make scientific data available for as long as they anticipate it being useful for the larger research community, institutions, and/or the broader public.
NIH expects researchers to maximize appropriate sharing of scientific data. In this section, describe any applicable factors affecting subsequent access, distribution, or reuse of scientific data related to:
Describe how compliance with the plan will be monitored and managed and by whom (usually PI, Co-PI, or collaborators).
Note: This should not be the Office of Research Services. This should be personnel within your grant.
DMPTool is a free, open source, online resource that helps researchers create data management plans that comply with funder requirements. It also has direct links to funder websites, help text for answering questions, and data management best practices resources. See the DMPTool Quick Start Guide and FAQ for a general overview of DMPTool.
To use DMPTool, sign-in/sign-up with your institutional email address and eRaider credentials.
On "My Dashboard," create a new plan and select the NIH-Default template provided by National Institutes of Health for writing your DMSP.
Awardees are expected to carry out data management and sharing as outlined in their approved DMSP. This includes the act of making scientific data generated by the project available publicly, for example, via an established repository.
Note that NIH encourages scientific data to be shared as soon as possible and no later than the time of an associated publication or the end of the grant period, whichever comes first.