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Guide on using Zotero app and web app

Quick Copy


If you just want to quickly add references to a paper, email, or blog post, Zotero's Quick Copy is the easiest way to go. Simply select items in the center column and drag them into any text field. Zotero will automatically create a formatted bibliography for you. To copy citations instead of references, hold down Shift at the start of the drag.

To configure your Quick Copy preferences, open the Zotero preferences menu and select Export. From this tab you can do the following:

  • Set the default export format

  • Set up site-specific export settings

  • Choose whether you want Zotero to include HTML markup when copying

You can also use Quick Copy keyboard shortcuts to copy citations and bibliographies to your system clipboard and then paste them into documents. Default shortcuts are Ctrl/Cmd-Shift-C (bibliography) and Ctrl/Cmd-Shift-A (citations).

Create A Bibliography From Zotero


To create a bibliography for a document from your Zotero references:

  1. Select the references or collections you want to include.
  2. Hold the control key and click to select multiple items.
  3. Right-click one of the selected items and choose Create Bibliography.
  4. In popup window (second image below), select style (there are 12 popular styles in list)*
    • You may add other styles (select Manage Style in popup window)
  5. Output Mode - select bibliography
  6. Output Method - Copy to Clipboard
  7. Paste into a document



Get Additional Styles Or Creating Your Own

To find additional styles that are not in the standard package of 12 popular styles, select Get Additional Styles (Managed Styles in image above). Now you can find and load other styles.

Right-Click to Create Citation/Bibliography


To create a bibliography or a citations list in Zotero, highlight one or more references and then right-click (or control-click on Macs) to select “Create Bibliography from Selected Item(s)…”. Then select a citation style for your citation/bibliography format and choose either to create a list of Citations/Notes or a Bibliography. Then choose one of the following four ways to create your citation/bibliography:

  • Save as RTF will allow you to save the bibliography as a rich text file.

  • Save as HTML will allow you to save the bibliography as a HTML file for viewing in a web browser. This format will also embed metadata allowing other Zotero users viewing the document to capture bibliographic information.

  • Copy to Clipboard will allow you to save the bibliography to your clipboard to paste into any text field.

  • Print will send your bibliography straight to a printer.

Information about RTF Scan


With RTF Scan, you can write in plain text and use Zotero to finalize your citations and bibliographies in the style you want.

To use RTF Scan, create a new document in the Rich Text Format (RTF) and start writing such as Smith, 2009

If you wish a bibliography to appear somewhere other than at the end of the document, type {Bibliography} where you wish it to appear.

Once you have finished writing, save the document (make sure it's .RTF) and open Zotero. From the Tools menu, select “RTF Scan…”. Under Input File, select the document you've just created. In Output File, specify the name and location where you want the new, formatted file to be saved. Click Continue.